Payroll

SKYWARD EMPLOYEE ACCESS (New in April 2025).

SKYWARD Employee Access Portal

For issues with registering for the portal, please contact Kelly Kmetty at kkmetty@swcccase.org.

TEMPORARY HR AND PAYROLL FORMS

Through the end of this school year, any changes or updates to employee direct deposits, W-4 withholdings and demographic information such as change of address will need to be completed on the forms linked below and submitted to Gloria Powers in Human Resources at gpowers@swcccase.org.

2025 Federal W-4

2025 IL W-4

Change of Information Form

Direct Deposit Authorization Form

PAYROLL SCHEDULE

Payroll Schedule 2024-25

TIMESHEETS

All timesheets must be submitted to a supervisor for approval before being processed by Payroll. Timesheets to be paid on the end of the month payroll should be submitted for approval by the 15th of the month to your supervisor. Timesheets to be paid on the 15th of the month should be submitted for approval by the 30th of the previous month. For questions regarding timesheet submission and payment, please contact Ausra Petry in Payroll at apetry@swcccase.org. See payroll schedule above for timesheet submission deadlines.

Extra Duty Timesheet - Google Doc Template

Internal Substitute Timesheet - Google Doc Template

DIRECT DEPOSIT

All SWCCCASE employees should sign up for direct deposit. To start or change direct deposit, complete this document and email to gpowers@swcccase.org.
It takes two pay cycles to begin or change a direct deposit following submission in Employee Access. Until the transfer is complete, a paper check will be issued.
In the event of banking fraud and a cancellation needs immediate attention, contact payroll@swcccase.org.

PERSONAL DAY REIMBURSEMENT

Per the Collective Bargaining Agreement 2023-2025, an employee may request to be reimbursed for unused personal days at a rate $120 per day. The Personal Day Reimbursement Form should be submitted to Payroll no later than May 31st of the current school year to receive payment by June 15th of the current fiscal year for 10 month employees. Forms submitted after May 31st will be paid out after the next year sick and personal leave has been granted, no later than September 30th. For questions regarding Personal Day balances and reimbursement, please contact Ausra Petry in Payroll at apetry@swcccase.org.

FULL-TIME SALARY EMPLOYEES

Full-time employees are paid based on the salary schedule provided in the current Collective Bargaining Agreement.
Full-time employees are paid their annual salary divided by 24 pays. Pay dates are on the 15th or the business day before and the last weekday of the month.
The first pay period for 12-month employees is July 1st. The first pay period for 10-month employees is August 31st.

PART-TIME HOURLY EMPLOYEES

Part-time employees receive a contract indicating an hourly rate and workload expectation.
Part-time employees are paid based on timesheet submission or assignment in Absence Management when filling a long-term vacancy. All timesheets must be approved by a supervisor or AESOP assignments reconciled by a supervisor before payment is processed.

TYLER TECHNOLOGY SCHOOLERPPRO EMPLOYEE ACCESS

*Used for tax documents from previous years as well as pay stubs through March 2025.*

NOTE THIS PORTAL WILL NO LONGER FUNCTION AFTER MAY 31ST, 2025.

SWCCCASE Employee Access Portal