PAYROLL SCHEDULE

Payroll Schedule 2024-25

TIMESHEETS

All timesheets must be submitted to a supervisor for approval before being processed by Payroll. Timesheets to be paid on the end of the month payroll should be submitted for approval by the 15th of the month to your supervisor. Timesheets to be paid on the 15th of the month should be submitted for approval by the 30th of the previous month. For questions regarding timesheet submission and payment, please contact Ausra Petry in Payroll at apetry@swcccase.org. See payroll schedule above for timesheet submission deadlines. 

Extra Duty Timesheet - Google Doc Template

Internal Substitute Timesheet - Google Doc Template

DIRECT DEPOSIT

• All SWCCCASE employees should sign up for direct deposit. To start or change direct deposit, you must submit a request through the Employee Access portal under My Pay - Pay and Tax Information.
• It takes two pay cycles to begin or change a direct deposit following submission in Employee Access. Until the transfer is complete, a paper check will be issued. 
• In the event of banking fraud and a cancellation needs immediate attention, contact Ausra Petry at apetry@swcccase.org or 708-342-5327. 

TAX WITHOLDINGS

• Annual W-2's can be viewed in the Employee Access portal under My Pay - Pay and Tax Information - Tax documents. Select the tax year to populate the W-2.
• Tax Withholding (W-4's) should be updated through the Employee Access portal under My Pay - Pay and Tax Information - W-4. 

PERSONAL DAY REIMBURSEMENT

Per the Collective Bargaining Agreement 2023-2025, an employee may request to be reimbursed for unused personal days at a rate $120 per day. The Personal Day Reimbursement Form should be submitted to Payroll no later than May 31st of the current school year to receive payment by June 15th of the current fiscal year for 10 month employees. Forms submitted after May 31st will be paid out after the next year sick and personal leave has been granted, no later than September 30th. For questions regarding Personal Day balances and reimbursement, please contact Ausra Petry in Payroll at apetry@swcccase.org.

FULL-TIME SALARY EMPLOYEES

• Full-time employees are paid based on the salary schedule provided in the current Collective Bargaining Agreement. 
• Full-time employees are paid their annual salary divided by 24 pays. Pay dates are on the 15th or the business day before and the last weekday of the month. 
• The first pay period for 12-month employees is July 1st. The first pay period for 10-month employees is August 31st. 

PART-TIME HOURLY EMPLOYEES 

• Part-time employees receive a contract indicating an hourly rate and workload expectation. 
• Part-time employees are paid based on timesheet submission or assignment in Absence Management when filling a long-term vacancy. All timesheets must be approved by a supervisor or AESOP assignments reconciled by a supervisor before payment is processed. 

If a form or link is not working properly on this page, please notify Kelly Kmetty at kkmetty@swcccase.org.